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How can HR software help businesses thrive during Covid-19?

by on June 28, 2020 in Business, Latest News, Lead Article, News you can use, Nuggets

How can HR software help businesses thrive during Covid-19?

Business owners, managers and employees are all facing more hurdles than ever imagines. The current pandemic has shocked organisations worldwide and forced quick changes to be implemented in the way we work.

 The transition from every day in the workplace to long-term remote working has been a tough one, especially on HR teams.

HR software provided by expert vendors have proven invaluable during this time and businesses who previously did not have these in place are now eager to get systems installed at last.

Visit https://cezannehr.com/ for full information on the benefits of cloud-based hr software and how to get started.

A recent survey revealed that less than 50% of businesses had remote work programmes in place before we were hit with coronavirus. This placed an immediate strain on HR staff to get a system in place.

Without the use of HR software, this can be a formidable challenge, but by knowing how these platforms can work businesses and utilising their features, burdens can swiftly be eased. Read on to see examples of how HR software can benefit multiple areas of businesses during Covid-19.

 

Security

Every sector needs to store sensitive documents. Before lockdown, various ways were used to do this. Extremely sensitive information may have been stored on select computers or only held paper copies for fear of any information leaking across the web.

It isn’t viable to follow this anymore, especially when different staff members may need access to this data at the same time while working from home. Sharing this information via email comes with risks as these can be easily intercepted by hackers and manipulated.

Cybercrime is on the rise during the pandemic as criminals realise more people are working from home and may not have the highly secure networks that office buildings possess.

Cloud-based HR systems provide a way to share data from anywhere in the world while remaining secure and reducing the risk of sensitive information falling into the wrong hands.

Even if documents aren’t sensitive, disaster can strike if digital files are lost due to malfunctioning computers and paper being misplaced. By storing everything on the cloud, businesses are covered should anything happen to original copies. 

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Absence Management

Despite not being able to travel, employees are requesting more time off during the pandemic. Lack of childcare and caring for vulnerable family members has led to staff needing to take more holidays.

On top of this, there is the obvious eventuality that team members fall ill with the virus and need to self-isolate or even go to the hospital and all managers need to be understanding of this.

Keeping track of this remotely can be a difficult task, it’s easy to assess absences when bodies are physically missing from a workspace but now times are a lot different.

Holiday clashes between employees can cause a myriad of problems in businesses and can be common if a proper system isn’t in place.

HR platforms can provide a quick insight into who has booked time off, if any team members are clashing and flag up to managers which departments are understaffed so support can be provided before problems occur.

 

Employee Development

Due to the current economy, many are experiencing pay reviews and promotions placed on hold, but this doesn’t mean employees can still not develop.

HR Software can store training information, agreed target goals and incentives and feedback provided by managers so employees can access this at any time.

This increases engagement in work and the company and sets long-term goals for what they desire to achieve by the time normality returns. This then places staff in a better position to be put forward for promotions.

 

Employee Wellbeing

It is the responsibility of HR to look after employee wellbeing and during this crisis, it is more important than ever. Remote working makes this a huge dilemma. Casual staff room chats and ‘check-in’ meetings are no longer available.

It can be difficult to gauge how staff are feeling through video calling and it’s common for those who are struggling to hide their anguish.

To remove pressure from employees, HR platforms can be used to generate surveys with the option to answer anonymously.

HR and management can use these surveys to gain an insight into how staff are coping and if they feel they need assistance from their employers. This can be turned into actionable insights, from providing contact information where professional help can be sought, to making changes in the business to ease pressure with individuals or teams.

 

Contacting Staff

Managers can contact team members in many different ways while remote working, from calling, instant messaging, emails and video calling.

However, without contact details, this can be impossible. HR platforms provide a secure place to store employee contact information that can be accessed anywhere, even when managers are on the go.

While these forms of communication can work well for contacting one individual, when mass information needs to be shared urgently or is essential reading, it can come with its problems.

Emails can easily be missed or ignored and when vital information about the business needs to be relayed, it can cause problems in the future.

HR software enables managers to send messages to as many or few staff members as they wish. Tracking systems in place show which colleagues have opened this so those who are yet to read it can be chased.

Without the use of HR software, remote managing can be an incredibly tricky task. More organisations around the world are realising how essential this tool really is.

Ask any HR employees if they rely heavily on HR systems during the pandemic and the answer will echo this.

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