Managing software costs can quickly become messy. Teams grow, new tools get added, and before long, you’re juggling licences you don’t remember signing off. Without proper control, it’s easy to overspend or stick with software that no longer delivers value.
If you’re involved in procurement, finance, or IT, understanding how to negotiate better SaaS contracts could help you cut waste and make smarter decisions. Keep reading to find out how.
Understand What You’re Really Using
Before you even think about negotiating, look at how the software is actually being used. Are people logging in regularly? Are the features your team needs available on the current plan? You might be surprised to find that some tools aren’t being used much at all.
When you know what’s working and what’s not, you’re in a stronger position to push back. It also helps you save on SaaS contract negotiation by showing the vendor you’re informed and serious about value, not just chasing a lower price.
Watch Out for Auto-Renewals
Plenty of SaaS contracts renew automatically, which seems convenient until it catches you off guard. These renewals often slip through unnoticed, tying you into another year of something you might no longer need.
Set reminders well ahead of renewal dates, especially for your bigger contracts. This gives you time to reassess, renegotiate, or even walk away. It’s a small step that can lead to big savings.
Don’t Just Focus on the Price
It’s tempting to focus on the headline number, but there’s more to a good deal than just cost. Ask how easy it is to adjust your plan. Can you scale down if your team shrinks? Are you locked in even if your needs change? The best deals are flexible. If the contract allows you to adapt as you go, you’re far less likely to overspend later.
Involve the Right People Early
SaaS buying isn’t just a job for finance. Legal teams, IT, and department heads should all have a say. Bringing them in early makes everything run more smoothly and helps avoid problems down the line.
Legal can spot risky clauses, IT will know if there’s overlap with other tools, and team leads can confirm if the software actually helps them do their jobs. When everyone’s on board, it’s easier to move quickly and make informed choices.
Tools that Support Better Negotiation
It’s not always easy to keep track of what you’ve bought, who’s using it, and when contracts are due for renewal. That’s where platforms like Vertice can help.
This spend optimisation platform gives you a clear view of your software stack, making it easier to spot waste and stay on top of renewals. With that visibility, you can negotiate from a place of knowledge rather than guesswork.
Smarter Contracts, Stronger Results
Better SaaS contracts aren’t just about cheaper software, but also about control. When you know what you’re using, understand your options, and have the right people involved, you make better decisions. Start taking control of your software spend today. Review your current contracts, look at what’s really being used, and negotiate with confidence.